Contracting Administrator

Contracting Administrator

Manages, administers and monitors the C5T contracting process as part of overall company operations.  Duties and Responsibilities 

General Contract Activities

• Ensures C5T contract development and implementation conforms to federal guidance and regulations.
• Assists contract program managers to ensure contract execution complies with the terms and conditions within the contract.
• Monitors contract performance requirements for billing, invoicing and federal regulation compliance Creates invoices and uploads same into customers' systems
• Creates and maintains contract line items in ERP system (UNANET)
• Completes contract compliance reports (ECMRA, SCR, ESRS, FSRS, etc.)
• Provides oversight for resolution of contract issues (especially compliance and financial) Monitors reporting activities related to compliance with company policies and government regulations
• Oversees compliance issues resolution and coordinates with company legal counsel / corporate staff as required 
• Reviews and resolves issues affecting compliance and ensure satisfaction of legal /regulatory requirements 
• Manages contract changes, modifications, and Requests for Equitable Adjustment (REA) 
• Ensures protection of company interests and intellectual property during negotiations and fully documents negotiation outcomes 
• Build Subcontract Agreements including flow-down clauses; templates are available
• May evaluate subcontractor proposals for completeness and adherence to compliance with Prime contract flow down requirements 
• Provides guidance on contract policies, procedures, and other business and contractual or compliance matters affecting the Company and coordinates with Corporate staff as required 
• Along with senior management team develops and maintains effective business relationships with government, commercial, and other customers 
• Administers the contract by executing all change notices and preparing all correspondence to obtain extensions to the period of performance and the requirement for additional funding
• In accordance with contract requirements, ensures the government is notified of changes to key personnel, when required by contract, and cost increases 
• Provides administrative modifications to subcontractors, as required  Coordinates contract close-out
• Prepares the company and key personnel for contract audits by the government, leads the company contract related audit efforts 

Proposal Support

• Responsible for reviewing contract solicitation terms, providing contract award confirmations, interpreting agreement terms and conditions and identifying potential issues, reviewing agreement amendments / modifications and incorporating changes 
• Responsible for the negotiation and administration of agreements / contracts between the company and outside organizations including the government, subcontractors, and vendors ensuring adherence to company policies, procedures, and schedules
• Reviews contractual documents to ensure adherence to company policy, government specifications and requirements and provides contractual advice, guidance and support to the contracts lead /program and operations management 
• Assists in the development of bid strategy, proposal preparation, and review 
• Assists in developing a compliant bid. Assist with strategy and manages contract function for program bid proposals / bid protests 
• Reviews proposals and contract actions prior to signature or negotiation to ensure appropriate factors have been considered and all necessary information on contract risk mitigation has been gathered 
• Drafts / reviews NDA's, MOU's, MOA's, teaming, consultant and other agreements.
• Supervises and guides contracting staff (if assigned) and ensures they perform their duties properly, and in a timely manner.   Proponent and advocate for the C5T mission, values, and culture.

 Secondary Accountabilities

• Supports the preparation of monthly financial statements, metrics, and actual vs. budget variance reports
• Supports the preparation of annual budgets and forecasts
• Supports invoicing and accounts receivable activities, as needed.
• Support chief of human resources for human resource activities, as needed
• Develops specialized knowledge and skills related to formulation and performance of R&D contracts, grants, cooperative and cost sharing agreements 
• Liaison with all company staff to capture and facilitate the contract life cycle from need identification, through drafting, negotiation, execution, performance, to completion and close out 

 Basic Qualifications 

• Excellent interpersonal and team skills; ability to interact professionally and effectively at all levels of the organization 
• Excellent writing skills, math
• Desired expertise in accounting and financial areas
• Expert in Word, Excel, and Adobe
• Bachelor's degree in business or related field with seven or more years of progressive experience in government contracts 
• Proven negotiating skills and the ability to exercise sound business judgment and discretion
• Comprehensive knowledge of government procurement/contracting cycle spanning all major contract types
• Experience in the management of government contracts 
• Knowledge of intellectual property (IP)/ software and data rights clauses, and IP marking guidelines 
• Detailed knowledge of source selection / evaluation process including cost and price analysis 
• Knowledge of requirements for and experienced in administration of government property 
• Detailed knowledge of government contract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention 
• Detailed knowledge and thorough understanding of proper drafting, negotiation and use of contracts, subcontracts, P.O.'s teaming and other forms of agreements 
• Familiarity with general business operations and management functions and principles (business development, finance/accounting, operations, information technology) 
• CFCM and DAWIA certifications desired 
• Previous management experience 

Current Openings for Contracting Administrator Jobs at C5T Corporation